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Last updated: April 2026

Harris Bookkeeping & Accountancy Services Ltd (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Notice explains what information we collect, how we use it, and your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who we are

Data Controller: Harris Bookkeeping & Accountancy Services Ltd Kesgrave, Suffolk, United Kingdom Email: info@harrisbookkeepingservices.com Phone: 01473 932106

2. What personal data we collect

We may collect and process the following information:

Information you provide directly

• Name, address, email address, phone number

• Business details

• Financial information required for bookkeeping, payroll, accounts, and tax services

• Documents uploaded via our website or sent to us (e.g., ID for AML checks)

Information collected automatically

• IP address

• Browser type and device information

• Cookies and analytics data (if enabled on your site)

Information from third parties

• HMRC, Companies House, software providers (e.g., Xero), and other professional advisers

• Identity verification services for AML compliance

3. How we use your personal data

We use your data to:

• Provide bookkeeping, accountancy, payroll, and tax services

• Respond to enquiries submitted through the website

• Meet our legal obligations (e.g., AML, tax law, accounting standards)

• Maintain internal records

• Improve our website and services

• Send updates or information you have opted in to receive

4. Lawful bases for processing

We rely on the following lawful bases:

• Contract — to provide services you have engaged us for

• Legal obligation — AML checks, tax compliance, statutory record‑keeping

• Legitimate interests — responding to enquiries, improving our website

• Consent — for optional marketing communications or non‑essential cookies

5. Who we share your data with

We may share your data with:

• HMRC, Companies House, and other regulatory bodies

• Accountancy and bookkeeping software providers (e.g., Xero, Apron)

• Secure document storage and email providers

• Subcontractors or consultants working under confidentiality agreements

• Identity verification services for AML compliance

We do not sell your data.

6. International transfers

Some of our service providers may store data outside the UK. Where this occurs, we ensure appropriate safeguards are in place, such as:

• UK adequacy regulations

• Standard Contractual Clauses (SCCs)

7. How long we keep your data

We retain personal data only as long as necessary:

• AML records: 5 years after the end of the business relationship

• Accounting/tax records: 6 years (or longer if legally required)

• General enquiries: up to 12 months

• Client working papers: typically 6 years

See our full Data Collection & Retention Policy for more detail.

8. Your rights

You have the right to:

• Access your personal data

• Request correction of inaccurate data

• Request deletion (where legally permitted)

• Restrict or object to processing

• Data portability

• Withdraw consent (where consent is used)

• Complain to the ICO

ICO contact: www.ico.org.uk

9. Cookies

If your website uses cookies or analytics, include:

We use essential cookies to make our website work. We may also use optional analytics cookies to understand how visitors use our site. You can manage your cookie preferences at any time.

10. How to contact us

If you have any questions about this Privacy Notice or how we handle your data, please contact us at: Email: info@harrisbookkeepingservices.com Phone: 01473 932106